ARTICLE I: NAME
The name of the Association shall be Community Action Association of Region VI.
 

ARTICLE II: PURPOSE
The purpose of the Association shall be as follows:
1. To promote coordination and cooperation among the individual Community Action Agencies within Region VI.
2. To support and coordinate activities between Region VI and national organizations, and to present a unified voice for Region VI.
3. To provide training and technical assistance to the Community Action Agencies within Region VI.
4. To sponsor and administer region-wide programs to serve the customers of theCommunity Action Agencies within Region VI.

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ARTICLE III: MEMBERSHIP
1. Membership shall be open to all Community Action Agencies and State Associations located in the five states within
Region VI which are Arkansas, Louisiana, NewMexico, Oklahoma, and Texas.
2. Membership is granted after completion and receipt of a membership application andannual dues.
3. Membership dues and fees for the Association will be established by the Board ofDirectors.
4. A current paid membership in the Association is required before a representativefrom an agency may be selected
or appointed to the board of directors or committee.
5. The Fiscal Year and Membership Year of this Association shall be January 1 throughDecember 31.
 

​ARTICLE IV: MEETINGS
General Membership Meeting
1. A general membership meeting shall be held at the annual conference.
2. A quorum shall be constituted by the membership present.
3. Each member agency shall have one (1) vote, which shall be cast in person by the agency’s Executive Director or by the alternate designated in writing by said Executive Director.
 

Board of Directors Meetings
1. Two board meetings will be held annually. When possible, meetings held on site are as follows:
● A board meeting at the proposed hotel site of annual conference.
● Annual Conference.
2. Additional board meetings may be called as necessary by the President or two officers of the Board.
3. Board meetings may be held in person or electronically.
4. Nine (9) members of the Board of Directors present at any Board meeting shall constitute a quorum.
5. An annual planning meeting will be held by the Board, prior to the general membership meeting.
 

ARTICLE V: BOARD OF DIRECTORS
The Board of Directors of the Association shall be composed of the following:
1. The officers of the Association.
2. One (1) Association representative to the Community Action Partnership and one (1) Association representative
to the National Community Action Foundation. TheAssociation representatives shall be elected by the members

present at an annualmembership meeting of the Association. Each representative shall be elected for a term of two (2) years

but shall hold office until his/her successor shall have been duly elected and qualified. Vacancies, which occur between elections, shall be filled by vote of the Board of Directors.
3. Two (2) representatives from each of the five (5) States in Region VI who shall beselected by each State. Each representative shall hold office until his/her successor shall have been duly selected and qualified. Vacancies, which occur between
selections, shall be filled by the State as soon as possible.
4. The Immediate Past President of the Association.
5. State Association Executive Directors.
The duties of the Board of Directors shall be as follows:
1. Except as provided by resolution of the membership, have and exercise the authority of managing the Association including the power to authorize the execution of legal instruments.
2. Support the Association’s members through advocacy, training, information sharing, research and coordination of activities.
3. Plan the agenda for membership conferences, set dates and the place for the conferences to be held.
 

ARTICLE VI: OFFICERS
The officers of the Association shall be as follows:
1. President
2. Vice-President
3. Secretary
4. Treasurer

Election of officers:
1. The officers shall be elected by the members present at the annual membership meeting of the Association,
and will take office at the conclusion of the annual conference.
2. Each officer shall be elected for a term of two (2) years but shall hold office until his/her successor shall have
been duly elected and qualified.

3. Vacancies, which occur between elections, shall be filled by vote of the Board of Directors.
 

Duties of the officers shall be as follows:
1. The President shall preside at all meetings of the Board of Directors and Association membership meetings and
shall have authority to conduct the affairs of the Association as directed by its membership.
The President shall appoint committees as needed.
2. The Vice-President shall exercise the functions of the President in the absence of
the President and shall perform other duties as directed by the Board.
3. The Secretary shall keep the minutes of all meetings, verify the persons eligible to
vote and shall perform other duties as directed by the Board.
4. The Treasurer shall have oversight of receivables, deposits and disbursements of all
funds of the Association The Treasurer shall make a financial report at each Board
meeting and at the annual membership meetings and shall perform other duties as
directed by the Board.

ARTICLE VII: COMMITTEES
1. The purpose of these committees will be to review information and present recommendations to the Board for approval.
2. The President may appoint standing and Ad Hoc committees as deemed necessary
to achieve the goals and purpose of the Association.
3. Each member of the Board shall serve on at least one committee.

 

Standing Committees:
1. Executive and Finance Committee shall be comprised of the President, Vice-President, Secretary, Treasurer,
Immediate Past President, and the National Association Representatives. The Chair of the Executive Committee shall
be the President of the Board. This committee shall meet at any time deemed necessary.

2. Nominating Committee shall be appointed by the President during election years which shall have representation
from each State in Region VI. It shall be the duty of this Committee to make recommendations of candidates
for the offices to be filled.
 

ARTICLE VIII: AMENDMENTS
These by-laws may be amended or repealed by a majority vote of the Board and changes will be presented to the Association’s membership at the annual membership meeting. The proposed amendments shall be submitted in writing to the Board at least five (5) calendar days prior to the meeting. This rule may be suspended by a two-thirds (2/3) vote of the Board present.

ARTICLE IX: RULES OF ORDER
The Association shall be governed by Roberts Rules of Order, newly revised, except where
such rules may be in conflict with these By-Laws.

ARTICLE X: DATE IN EFFECT
The foregoing by-laws were adopted by a majority vote of the Association’s membership onApril 5, 2022.​​​​​​​

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